Asset Tracker (Extension)

Asset Tracker (Extension)

Overview

The Asset Tracker allows you to keep track of assets in your company and to record depreciation based on a custom depreciation schedule.

Video


Installation

Please  view this article  for installation instructions.

Access

To open the Asset Tracker, navigate to Accounting and click  Extensions in the Tools section.   Highlight Asset Tracker and click Execute.

Setup

Create Asset Groups

Create Asset Groups to organize your assets in an easy to find manner.   To create an asset group:
  1. Click Create and choose Group .
  2. Give the Group a Description (Name).
    3. Choose a parent group, if desired.
  3. Click Save and Close.


Changing Parent Group

To change the parent group of a group either

a) drag the group into the parent group or 
b) double click the group, change the parent and click save and close.

Use

Creating an Asset

To create an asset,
  1. Click Create / New.
  2.  Choose a Asset Parent Group.
  3. Give the asset a description.
  4. Choose an asset Type.     Additional asset types may be created by clicking Show All and then Create and giving the asset type a name and clicking Save and Close .
  5. Enter the Model .
  6. Enter the Serial Number .
  7. Click the Click to Add Picture to Add a Picture.  Drag the picture file in the pop-up window and click Ok .
  8. Enter the Fixed Asset Account, Accumulated Depreciation Account and Depreciation Expense Account .
  9. Enter the State .
  10. Enter the Warehouse location.
  11. Enter a description of the location .
  12. Click Save.
  13. Click the Transactions tab
  14. Click Record initial/acquisition value and enter the date and the value in the pop-up window to enter the cost of the asset.   
  15. A journal entry will be created.   Click Save and Close .





Creating a Depreciation Schedule

  1. Click the Depreciation Schedule tab.
  2. Click Add Depreciation Schedule .
  3. Enter the Starting Month and Year .
  4. Choose a Depreciation Method.
  5. Enter the useful life in Years or Months .
  6. Enter the Salvage Value .
  7. Click Generate Schedule .  A schedule will be generated.
  8. Click the project / class tab and enter a project and/or a class , if desired.
  9. Click the memo tab and enter a memo , if desired.
  10. Click Save and Close .
  11. Depreciation transactions will be created automatically on the due date based on the schedule created.


Viewing a list of Assets

A list of assets appears when staring the extension and are organized by group.    Double click the asset to view the transactions or asset detail.


Changing the Value of an Asset

  1. From the list of assets, highlight the asset and click More Actions / Edit / Change Asset Value.
  2. Enter the difference in the change field to increase or decrease the value of the asset.   Use a negative number to decrease the value.

Entering a custom depreciation amount not on the schedule

  1. From the list of assets, highlight the asset and click More Actions / Generate/ Add Custom Depreciation.
  2. Enter the date and the amount .
  3. Click Ok.    The accounting entries will be created.



Disposing of the Asset

  1. From the list of assets, highlight the asset and click  More Actions / Generate / Fixed Asset Disposal.
  2. Enter the  Date  and the  amount .
  3. Click  Save and Close .   The accounting entries will be created.

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