Journal Entries

Journal Entries

Journal Entries


Adding a Journal Entry


  1. Navigate to Accounting → Journal Entries.
  2. Click Create / New.
  3. Enter a Number for the Journal Entry (1, in screenshot below).   If left blank, this will auto-populate with the next sequential number.
  4. Verify or change the Date.
  5. Enter the Currency (if using multi-currency).
  6. Verify the exchange rate (if using multi-currency).
  7. Enter a Memo (3) (optional).
  8. Check the Adjusting checkbox if applicable.
  9. To exclude from reconciliation, check the Do Not Reconcile checkbox. 
  10. Click the Add button to add a line.
  11. Enter an Account, an Amount in Debit or Credit. 
  12. Enter a Company, Memo, Project and Class (optional).
  13. Repeat 10 and 11 for the balancing entry.
  14. Click Save to save a draft or Save and Close to finish.

Note:  The Company field is required when the account on the journal entry is an Accounts Receivable or Accounts Payable account AND if the Adjusting Entry checkbox is not checked.

Reversing a Journal Entry


  1. From the list view, double click the journal entry to be reversed. The journal entry will be displayed.
  2. Click the Generate / Reverse. A copy of the entry will be make with reversing transactions. A memo is auto-filled indicating that this is a reverse transaction.
  3. Click Save.

Creating a Recurring Journal Entry


  1. From the list view, double click the journal entry to be reversed. The journal entry will be displayed.
  2. Click the Show Recurring Documents  (4)
  3. Follow the instructions to create a recurring template.

Attaching Files to Journal Entries


Supporting documents may be made to a journal entry by clicking the Attached Files button (5).


Journal Entry Tips and Tricks


  • The journal entries debits must balance with the credits.
  • As many lines may be entered as needed, as long as they balance.
  • The entry may be marked as an adjusting entry by checking the checkbox.



Last Updated  10/07/2021 - JML

    • Related Articles

    • Recurring Templates

      Recurring Templates is a powerful feature designed to automate the generation of documents at regular time intervals. These templates are “copies” of existing documents that the system automatically generates, saving you time and ensuring consistency ...

    • General Journal

      General Journal The general journal is the master journal that all company transactions or journal entries are recorded in. From the General Journal main page, there are two actions that are available: Export and Find. To Export The General Journal ...

    • Accounting

      Accounting This is the heart of it all. AccountingSuite™ is a complete double-entry Cloud Accounting system. It comes fully complete with a General Ledger, Journal Entries and a customizable Chart of Accounts that is hierarchical. AccountingSuite™ ...

    • The Register

      The Register in AccountingSuite™ serves as a ledger for recording your bank and credit card transactions. It provides a clear and organized view of all your financial activities, helping you keep track of your income and expenses. It provides an ...

    • Voiding Payment Entries (Cash Receipts, Payments, Bill Payments)

      Voiding payment entries is an essential task for maintaining accurate financial records in any business. Whether correcting an error, responding to a customer request, or handling a duplicate entry, voiding payments ensures the accuracy of your ...