Getting Started - Settings

Getting Started - Settings

AccountingSuite™ Settings

After completing the Setup Wizard, users need to review these advanced settings, as the Setup Wizard primarily covers basic and initial account configurations. In this step, you'll learn how to add users and set user profiles, choose the features you will use in every module setting, customize print templates, and assign default posting accounts.

Security Settings

The Security Settings section allows users to manage user access, edit user profiles, assign roles, and control permissions within the application. It ensures that only authorized individuals can perform specific actions and access sensitive data. By configuring these settings, organizations can enhance their security posture and protect against unauthorized access or misuse of financial information.
  1. User List: Manage user access by creating, viewing, and editing user profiles. Assign roles and permissions.
  2. User Profiles: Control user profiles, roles, and access rights within AccountingSuite™.


Visit this knowledge base article to know more about Users.

General Settings

The General Settings encompass system-wide feature configurations that impact the overall behavior and functionality of the application. These settings influence how the software operates and how users interact with it. Here are some key aspects covered by the General Settings:

  1. Default Currency: Set the base currency for financial transactions within the system.
  2. Report View Mode: Choose how reports are displayed (e.g., summary or detailed view).
  3. Units of Measure: Define default units (e.g., pieces, kilograms) for quantities.
  4. Precision Settings: Adjust decimal places for prices, costs, and quantities.
  5. Multi-currency: Enable support for multiple currencies if needed.
  6. Custom Fields: Create and manage additional data fields tailored to your business requirements.



General Settings ensure consistent and efficient operations across the entire AccountingSuite™ platform.

Print Form Settings

The Print Form Settings allow customization of the layout for printing documents (eg., sales invoices, bills, customer statement, etc.). Users can define which element to print, change font, color, and size, add terms or notes, customize the footer, rows, and columns to print, and other formatting options. With print form customization, each print template in AccountingSuite™ may be customized to fit a company’s specific needs.

  1. The documents that may be customized include Sales Quotes, Sales Orders, Shipments, Sales Invoices, Cash Receipts, Cash Sales, Purchase Orders, Bills, Bill Payments, Customer Statements, and Assemblies.
  2. Ability to print or suppress the printing of document-specific items such as mobile number, email address, fax number, tax ID, etc.
  3. Sales quotes, sales invoices, sales orders, cash receipts, cash sales, and purchase orders, also include the ability to customize the printed and emailed documents with Terms and Conditions text, a thank you note, or any other static text that will be included each time the document is printed.
  4. Three-footer columns may have images, text, or a combination of both.


Learn more about print template customization by reading this knowledge base article.

Bank Settings

Bank Settings ensure accurate and efficient handling of financial transactions within AccountingSuite™. Bank Settings involve configuring various aspects related to bank transactions. These include:
  1. Default Bank Account: Assign the primary bank account for transactions.
  2. Duplicate Check Numbers: Control whether duplicate check numbers are allowed.
  3. Categorization Settings: Manage how transactions are categorized.
  4. Date Range Limit: Set boundaries for matching bank transactions.


Want to know how to connect a bank account to AccountingSuite™ Cloud Banking? Read this knowledge base article about connecting banks to Cloud Banking.

Accounting Settings

Accounting Settings ensure accurate financial reporting and compliance. The Accounting Settings cover critical aspects of financial management, including:
  1. Account Method: Choose between cash basis or accrual accounting.
  2. Default Accounts: Assign default posting accounts for various transaction types.
  3. Account Codes: Configure or customize account codes.
  4. 1099 Settings: Manage tax reporting requirements.
  5. Tax Lines Settings: Define tax lines for accurate reporting.
  6. Closing Date Settings: Specify closing date restrictions.



Accounting Codes Settings

Expand the Account Codes to reveal standard Chart of Accounts account codes and select options with regards to the Chart of Accounts. Users can opt to use account codes beyond the GAAP standard numerical range, include alphabetical and special characters, and extend the code limit.
  1. The GAAP standard code range start is listed after each account type.
  2. You can enable the ability to change these ranges.
  3. You can allow codes outside of the standard GAAP ranges by using this toggle. When off, GAAP standard codes are enforced.
  4. The code length can be limited by entering a number in this field.
  5. For code auto-generation, set the increment here.
  6. To allow alphabetic characters, slide this toggle to on.
  7. To allow special characters, slide this toggle on.


Default Posting of Accounts

Assigning default posting accounts ensures efficient, accurate, and consistent financial data management. These accounts are used in various situations in the software and may be changed on individual documents.

Set the following default posting accounts to use when another account has not been specified:
  1. Bank
  2. Undeposited Funds
  3. Sales
  4. Cost of Goods Sold (COGS)
  5. Expense
  6. Inventory
  7. Tax Payable
  8. Shipping Income
  9. Discounts and Allowances
  10. Exchange gain or loss
  11. Other current liability
  12. Inventory Received Not Yet Billed

Select the account from the drop-down list or type in the account code or description. If the account does not exist, it may be created by choosing the Show All button from the drop-down list and clicking Create > New Account.

Sales Settings

Sales Settings streamline sales processes and ensure accurate financial tracking. Sales settings involve configuring features related to sales transactions, such as:
  1. Shipment: Enable the Shipment document. This document records an order that was shipped.
  2. Consignment: Enables the consignment functionality.
  3. Dropship from Vendor: Enables the advanced dropship delivery functionality.
  4. Payment Terms: Set default terms for sales transactions.
  5. Sales Accounts: Assign default accounts for sales.
  6. Sales Tax Settings: Choose between the AccountingSuite™ built-in module or use the automatic calculation using Avalara AvaTax.


Purchase Settings

Purchase Settings facilitate efficient procurement and financial management. The Purchase Settings cover aspects related to purchase transactions, including:
  1. Item Receipt: Enables the item receipt document.
  2. Landed Cost: Enables the landed cost functionality.
  3. Default Purchases Accounts: Assign accounts for purchase transactions.


Inventory Settings

The Inventory Settings optimize inventory control and financial tracking. Inventory Settings involve configuring parameters related to inventory management, including:
  1. Units of Measure: Set default units for inventory items.
  2. Multi-location Feature: Enable multi-location inventory management feature.
  3. Inventory Location: Specify the default inventory location.
  4. Assemblies: Enables the Assemblies or Bill of Materials feature. Create assembly items and make Assembly Builds.
  5. Lots and Serial Numbers: Enables the use of lots and serial numbers by items.
  6. Backordering Feature: Allow over-receiving and over-shipping.
  7. Default Inventory Accounts: Assign accounts for inventory-related transactions.


Take the time to thoroughly explore these settings so that you can customize AccountingSuite™ to perfectly fit your business requirements. Once you’ve configured all the settings, the next step in getting started with AccountingSuite™ is to import and set up your Lists.

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