The Register

The Register

The Register module is for entry and viewing of bank and credit card transactions in an interface similar to a check register. Expense, Deposit and Check transactions may be entered and cash receipts, cash sales, bill payments bank transfers and journal entries that are related to bank and credit card accounts may be viewed.

Adding an Expense Transaction in the Register

  1. Navigate to Bank → Register.
  2. Click the Add button.
  3. Change the Date or hit enter to navigate to the next tab.
  4. Enter a Reference number, if applicable.
  5. Enter a Vendor.
  6. Enter the appropriate Expense Account.
  7. Enter a Memo (optional).
  8. Enter the expense Amount in the Payment column.
  9. Enter a Class (optional, only if enabled in settings).
  10. Press Enter or click Add to move to the next line.


Tips on Entering Data

  1. Use the Enter key to navigate between fields.
  2. To easily enter an account number, start typing either the Account Name or the Account Number. It will appear in a list and may be chosen.
  3. Data saves automatically, there is no need to click a Save button.
  4. Fields underlined in red are required.
  5. Click on the document type in a line to view details about that transaction.


Entering a Payment Transactions

  1. Navigate to Bank → Register.
  2. Click the Add button.
  3. Change the Date or hit enter to navigate to the next tab.
  4. Enter a Reference number, if applicable.
  5. Enter a Vendor.
  6. Enter the appropriate Payment Account.
  7. Enter a Memo (optional).
  8. Enter the payment Amount in the Payment column.
  9. Enter a Class (optional, only if enabled in settings).
  10. Press Enter or click Add to move to the next line.

Entering a Check Transactions

  1. Navigate to Bank → Register.
  2. Click the Add button.
  3. Change the Date or hit enter to navigate to the next tab.
  4. Enter the check number in the Reference column.
  5. Enter the Vendor to whom the check was written.
  6. Enter the appropriate Bank Account.
  7. Enter a Memo (optional).
  8. Enter the Check Amount.
  9. Enter a Class (optional, only if enabled in settings).
  10. Press Enter or click Add to move to the next line.


Cleared and Reconciled Transaction Indicators

The column with the heading “C” indicates the status of the transaction. A C will appear in this column if the transaction has been accepted in Cloud Banking. An R indicates that the transaction has been reconciled using the Bank Reconciliation module. If both conditions are true, a R appears in the column.

The settings include the ability to hide show the G/L account column and the class column.
 The register module includes several automations that save keystrokes and speed up the entry of transactions. Included:
  1. Date field is copied from the previous line.
  2. Check number is automatically incremented and entered automatically for those payments that are checks.

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