Checkbook.io Integration

Checkbook.io Integration

Overview

Please read the sections in color below to fully understand the process before you decide to use it.

With the checkbook.io integration, you are able to electronically send checks to your vendors and pay bills without having to print out paper checks.


Setting up checkbook.io integration in Settings

Setup


In order to integrate checkbook.io with AccountingSuite™️ you must have a checkbook.io account. Set one up at https://checkbook.io/, or you can also create an account directly from the AccountingSuite™️ application when you select the integration button. To connect AccountingSuite™️ to your checkbook.io account:
  1. Login to AccountingSuite™️ and select your account that you would like to integrate.
  2. Navigate to Settings → Beta Preview → checkbook.io.
  3. Click the checkbook.io logo.
  4. Choose which checkbook.io account you would like to use or create a new account and close the pop-up window.
  5. Assign a clearing account that you would like checkbook.io to use.


Considerations when deciding if you want to use Checkbook.io

  1. Checkbook.io can be used to send payments to individuals or companies if the individual or company is willing to provide an email address to you for this service.   When you send a payment to a vendor, they will receive an email with a link to either a) download and print a paper check that they may deposit or b) sign up for checkbook.io, add a bank account and have the payment deposited into their account.   Some larger vendors may not be willing to give you an email address for sending payments and you should check with them first before deciding to use this service to pay your bills.
  2. Checkbook.io can be used to receive payments from your customers.    If you choose to use this service, you can send an email to the user with the invoice from AccountingSuite™ and it will have a make payment button.   When the user clicks the button, they will be taken to a page that will ask them for thier email and name.   If they have a checkbook.io account, the payment will be sent.   If not, they will be prompted to create a checkbook.io account and to add a bank account to use for payment.

Usage

Making Payments

  1. Ensure that the vendor you are paying has a checkbook.io email address and "Pay To" entered on the Company card.
  2. Create a Bill Payment, click Pay Bill from an already created bill, or create a Payment from the bank module.
  3. Click Generate → Payment with and choose checkbook.io.
  4. Save and Close. The payment will be processed automatically.
checkbook.io information on a company's C/V card
Paying with checkbook.io

Receiving Cash Receipts from your Customer Using Checkbook.io

Here is the process by which you may receive invoice receipts from your customer:

  1. Send the customer an invoice email by choosing Email / Sales Invoice  and picking a template.
  2. The customer will receive the invoice email with a Make Payment button.
  3. The customer will click the Make Payment button and be taken to a page where they will enter the amount they wish to pay.
  4. The customer will be taken to a page where they can choose the payment method.   They may choose from any of the services you have integrated into to AccountingSuite™ Account (Stripe, paypal, digital check)
  5. To pay using checkbook.io, they will need to choose Digitial Check and enter their email address and name.
  6. If the user has a checkbook.io associated with the email and there is a bank account attached, the payment will be made.     If they do not have a checkbook.io account, they will be prompted to create one using the email address and name provided.  They will also be prompted to connect a bank account.
If the customer does not have a checkbook.io account and needs to verify a bank account, they may have to wait several days to make the payment if they choose a standard verification.   With this method, they will have two microdepsoits made by checkbook.io into the account, and they will need to enter those amounts in a verfication form provided by checkbook.io.  Once that is complete, they may make the payment by re-clicking the Make Payment button in the original invoice.   The instant verification does this instantly and the payment can be made right away.



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