Knowledgebase AccountingSuite Accounting General Journal

            Journal Entries

            Journal Entries


            Adding a Journal Entry


            1. Navigate to Accounting → Journal Entries.
            2. Click Add.
            3. Enter a Number for the Journal Entry (1, in screenshot below).
            4. Verify or change the Date.
            5. Enter the Currency (if using multi-currency).
            6. Verify the exchange rate (if using multi-currency).
            7. Enter a Memo (2) (optional).
            8. Check the Adjusting checkbox if applicable.
            9. To exclude from reconciliation, check the Do Not Reconcile checkbox. 
            10. Click the Add button to add a line.
            11. Enter an Account, an Amount in Debit or Credit. 
            12. Enter a Company, Memo, Project and Class (optional).
            13. Repeat 10 and 11 for the balancing entry.
            14. Click Save to save a draft or Post and Close to finish.


            Revering a Journal Entry


            1. From the list view, double click the journal entry to be reversed. The journal entry will be displayed.
            2. Click the Reverse button (3). A copy of the entry will be make with reversing transactions. A memo is auto-filled indicating that this is a reverse transaction.
            3. Click Post.

            Creating a Recurring Journal Entry


            1. From the list view, double click the journal entry to be reversed. The journal entry will be displayed.
            2. Click the Recurring button. (4)
            3. Follow the instructions to create a recurring template.

            Attaching Files to Journal Entries


            Supporting documents may be made to a journal entry by clicking the Attached Files button (5).


            Journal Entry Tips and Tricks


            • The journal entries debits must balance with the credits.
            • As many lines may be entered as needed, as long as they balance.
            • The entry may be marked as an adjusting entry by checking the checkbox.

            Journal Entry


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